Over 20 Tips for writing thank you note cards
These thank-you note writing tips are designed to make writing thank-you notes easier or better in some way. New tips will be shared first in my email newsletter! Sign up for the newsletter here. The tips will eventually be added to this list as well.
Tips for writing thank you note cards
- Specifically mention the gift and include a detail about it. This is the #1 tip for a great thank-you note. This acknowledges the gift and shows your appreciation.
- Hand write the note. This will make your thank you note stand out. It will feel more personal and will be remembered. Email is easy, but most people will appreciate the extra time and effort you took to hand write the note. People also like to get something other than bills in the mailbox!
- Be yourself when writing the thank you note. Only use words that you would use in your own life. If you copy an example that uses adjectives you’d never say, the recipient may sense this when reading it. They may think you copied the note from somewhere!
- Hand write their address on the envelope. Address labels are fine for the return address label only. A handwritten address usually indicates to the receiver that this is not a bill or junk mail.
- Send the note promptly, as soon after receiving the gift as possible. Within a week is a good timeline to aim for.
- Think about what you’d like to see in a thank you note written to you. Include something similar when writing your thank you note.
- Do not write with a cheap pen that leaves behind ink blobs.
- Use a quality thank you note card. This is a note card where you cannot see through the envelope or the card. My recommendations can be found on Resources page.
- Keep a box of thank-you notes on hand. That way you will be ready when you need to write a note.
- Spell the recipient’s name correctly. For example, is there one or two L’s in their spelling of Michelle?
- Make thank-you note writing a habit by sending the note within two or three days of receiving a gift every time you receive a gift.
- Handwriting the recipient’s address on the envelope increases the likelihood of it being opened.
- Sending a thank-you note late is better than not at all!
- If you struggle to have legible handwriting, try writing slower.
- If you do not know the address of a person for a thank you note ask them for it. 7 more address finding tips here.
- “Meaning to send a thank-you note but then not doing it is exactly the same as never thinking to send one — that person is still receiving zero thank you notes.” ― Kelly Williams Brown, Adulting: How to Become a Grown-up in 468 Easy(ish) Steps. Note: I have not read this book, but I love the quote and that there is a cat on the front cover of the book!
- Use stickers for informal thank-you notes to give the envelopes some personality! I love cat stickers :)
- When you receive multiple gifts from the same person at the same time, mention each gift in the thank-you note.
- Think of thank-you note writing as a way to bless others!
- If you are not sure what to say in a thank-you note, think about what you would like to read in a thank-you note. Then write that.
- Mailing a card with non-standard envelope size? It may cost extra postage. Know your dimensions! http://1.usa.gov/1hfEzU1
- If your birthday is close to a holiday where gifts are given, you can write 1 thank-you note for the birthday gifts and holiday gifts to those that gave you a gift for both!
- Remember to sign your name!